New Employee Required Actions

Welcome

There are a number of actions you are required to take in the first week of employment. Below is a checklist to help you keep track of the information, training and policies you must review.

Printable Checklist (PDF)

Complete Payroll and Tax Forms

Direct deposit of your Loudoun County paycheck is required. You must complete your tax forms and direct deposit authorization via myLoudoun in Oracle Self-Service, which is the county’s online centralized portal for employee payroll, benefits and other human resources information. This information must be completed before you can receive your first paycheck.
Please allow 3-5 business days from your first day of employment for your record and user account to be established in Oracle/myLoudoun.
Oracle Self-Service (myLoudoun)
- Login for employees with an Active Directory account (@loudoun.gov)
- Login for employees without an Active Directory account
Contact your supervisor or your department’s HR liaison for additional information or assistance.

Review County and Department Specific Policies

County & department-specific policies (must be on the county network)
Human Resources Handbook
Human Resources Forms

Meet with Your Supervisor

Meet with your supervisor to discuss your role and your responsibilities in your department. You should receive a copy of your Performance Plan/Job Description.

Register for Employee Alerts

The email addresses of all Loudoun County employees have been entered into the Employee Alerts system. You will automatically receive emails through the system during emergencies and when there is a change in the county's operational status. You may add a mobile phone number to your Employee Alerts profile to receive text messages.

Complete Online Learning

Loudoun eLearns: As a new hire, you will receive an email notification from the Loudoun eLearns platform with an invitation to complete required elearning videos on Workplace Safety and Human Resources policy and law. You will have 90 days to complete this training from the date of your hire.
KnowBe4: New county employees will receive a welcome email from KnowBe4 when enrolled in cybersecurity awareness and compliance training. The welcome email will provide details about the training, a link to the training site, instructions on how to access the training, and the completion due date.

Enroll in Employee Benefits

As a new employee of Loudoun County Government you may be eligible for various benefits. You will want to make sure to consider your options for enrolling in these benefits. Please note that there are specific deadlines that your online enrollment must be completed and/or paperwork received for each benefit. If you miss the deadline, you may have to wait until the next open enrollment period or complete Evidence of lnsurability questionnaires which are subject to medical underwriting approval. Your enrollment into the Virginia Retirement System (VRS), basic life insurance and limited term disability is automatic and handled by the Department of Human Resources Benefits Division.

The following is a checklist to help you keep track of those deadlines and the enrollments you have completed.

Printable Checklist (PDF)

*Please note that it may take up to two weeks to gain access to the vendor’s site to enroll online. For deferred comp, you will gain access to the site following your first paycheck.
Benefit	Deadline	Where to Enroll
Health Plan*- Medical, Prescription, Dental & Vision.	45 days from date of hire/day of employment.	Oracle Self-Service (myLoudoun) - How to Enroll in Benefits (PDF) - How to Enroll in Benefits Video
Eligibility Docs - Documents are required to support eligibility if enrolling a spouse or dependent child(ren)in the health plan.	Last day of the month in which coverage becomes effective.	Email or fax 571-258-3212
Flexible Spending Account* - Medical or Dependent Care	45 days from date of hire/day of employment.	Oracle Self-Service (myLoudoun)
Optional Life Insurance Coverage - Employee optional life is guaranteed issue to certain limits, if application is completed within 31 days of hire. Optional life for spouse and/or children may also be purchased.	31 days from date of hire/day of employment. Note: After 31 days VRS-32 Evidence of Insurability is required.	Complete enrollment through varetire.org
Long-term Disability Buy-up (VRS Plan 1 & 2 members only) - Eligible employees are auto-enrolled in core disability coverage. LTD Buy-up is available for purchase. Elect coverage through myloudoun Employee Self-Service.	31 days from date of hire. Note: After 31 days Evidence of Insurability is required.	Oracle Self-Service (myLoudoun)
Deferred Comp - MissionSquare Retirement 457 Plan &/ or Payroll Roth IRA*	Elections are effective monthly.	Complete enrollment and designate beneficiaries through missionsq.org.
VRS Hybrid Plan - Voluntary Contributions*	Elections are effective quarterly.	varetire.org/dcp. Log-in and select Plan #307059 then Future Allocations - Change My Future Allocations.