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Posted on: March 20, 2020

Loudoun Clerk of Circuit Court Implements More Social Distancing Protocols

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Effective Monday, March 23, 2020, the Loudoun Clerk of the Circuit Court will offer new ways to deliver court filings and land records documents. The new practices are part of an effort to reduce citizen visits to the courts complex in Leesburg, limit the number of people in the Clerk’s Office consistent with recommendations from state and local health officials and promote social distancing. 

Attorneys, title companies and other clients can deliver filings and recordings by leaving documents for legal filing and legal recordation in secure drop boxes that will be located at each customer service transaction window. Clerk’s Office employees will routinely review documents secured in the drop boxes for legal processing.  Employees will notify the clients of receipt and deliver confirmation of filing and receipts for payment via email or by mail.  Drop boxes for these deliveries will be located at the land records recording counter, the criminal case management counter, the civil case management counter and the probate office. These drop-off locations will enable customers to deliver these legal papers without interacting with employees, which promotes social distancing in response to coronavirus (COVID-19.) 

Clerk of Circuit Court Gary Clemens is also establishing a by-appointment-only policy for individuals seeking a marriage license or notary public commission. “We are still going to offer vital services for residents to obtain a marriage license and receive a notary commission, but we want to limit the number of visitors to our office at the same time and promote better social distancing. The appointment process will allow us to achieve the right balance in delivering these essential services while pursuing improved precautions to address the virus,” said Clemens.  More information is available at loudoun.gov/clerk. Questions related to these new approaches can be directed to the Clerk’s Office by email.

The Clerk’s Office is temporarily closing the historic records research room as the flow of clients to this area of the office has been reduced by virtue of providing residents with free remote access accounts to research deeds, land records and a vast collection of historic records for the next 30 days. Additionally, Clerk’s Office staff is responding to copy requests by email and phone to deliver these services. Residents who must research the original historic papers and cannot rely exclusively upon the digital records may contact the historic records manager to request an appointment to conduct research in the Clerk’s Office. However, the Clerk encourages individuals to postpone any visits for this purpose.  Requests for appointments can be sent by email

The Clerk of Circuit Court announced other remote services initiatives earlier this week. Information regarding any changes in business operations and service delivery will be posted regularly at loudoun.gov/clerk.  

Loudoun County encourages residents to stay informed about coronavirus disease (COVID-19). Visit loudoun.gov/coronavirus to learn more and to sign up for email and text updates on COVID-19. 

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