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Bid Number: RFQ 114783
Bid Title: Portfolio and Program Management for Capital Projects, RFQ 114783
Category: Procurement
Status: Awarded
Additional Status Information: Notice of Award issued on June 26, 2020.
Bid Recipient: Michael Baker International, Inc.

Description:

The purpose of this solicitation is to obtain specialized resources and expertise to support the County of Loudoun (County) in undertaking a broad range of program management tasks associated with successful implementation of the capital and non-capital projects funded from the capital Portfolio as well as other Board of Supervisors directed projects outside of the capital program.
The County intends to enter into a Contract with the selected Offeror, to serve as the Portfolio and Program Management Consultant (PPMC) for a one (1) year period with four (4) additional option years. The resultant Contract will consist of two (2) components: regular full-time (resident) support and lump sum task orders on an “as needed” basis.
Portfolio and Program Management (PPM) for Capital Projects: Loudoun County, Virginia manages a capital projects six-year capital budget in excess of $2 billion. Projects within the Capital Program are primarily managed by four (4) entities:
  • The Department of Transportation and Capital Infrastructure (DTCI).
  • The Department of General Services (DGS).
  • Loudoun County Public Schools (LCPS).
  • Towns and municipalities located within the County of Loudoun, Virginia (Towns).
Management and oversight of the projects managed by the LCPS and the Towns are excluded from the management, oversight, and monitoring component of this Contract, but shall be included in the reporting component of this Contract.
The Portfolio of projects are grouped into four Program Management Areas. They are:
  • Program Area 1 – DTCI, Traffic Engineering Projects (non-capital projects).
  • Program Area 2 – DTCI, Facilities and Public Infrastructure Projects.
  • Program Area 3 – DTCI, Transportation Projects.
  • Program Area 4 – DGS, Solid Waste, Communications Infrastructure, and Existing Facility Renovations.
The County has identified the following list of strategic business objectives in regards to the execution of its capital and non-capital projects programs:
1. Implement standardized and consistent project management business practices to streamline processes and increase efficiencies through the development of policies, procedures, template documents, and other standardized processes.
2. Estimate project costs to within a five (5) to ten (10) percent variance for the planned year of design contracts, right-of-way/land acquisition, utility relocation, construction, and post-construction expenditures.
3. Estimate project activities, roll-up into projects schedules to predict project phase beginning and ends to within a tolerance level defined by the County.
4. Implement a series of processes to monitor and control project delivery, scope, schedule, cost, quality, resources, communications, risks, staffing resources, procurement, performance of consultants/contractors, and stakeholder engagement. 
5. Optimize funding source utilization at the project level to leverage outside funding sources where available.
6. Where practicable, implement “Lean” business practices to minimize waste and increase efficiency.
7. Engage the public throughout the project development process to ensure smooth and transparent project delivery meeting schedules and budget.
8. Develop and implement a consistent project level reporting structure for Department Level Leaders, County Administration, and elected officials.
9. Leverage technology to the fullest extent possible.
The selected Offeror must have significant experience in complex transportation projects, traffic engineering applications, architecture for new and renovated facilities, parks and recreation facilities, solid waste facilities, and other public infrastructure projects. The Offeror must be able to commit substantial resources on a regular full-time (resident) basis and have the ability to expand and contract the level of resources requested to support the capital program requirements.

Pre-Proposal Conference:
A Pre-Proposal Conference will be held on November 13, 2019 at 1:00 p.m/, at the Loudoun County Department of Transportation and Capital Infrastructure Office located at 101 Blue Seal Drive, Suite 102, Leesburg, Virginia 20177 for clarification of the information provided in the Request for Proposal.

Addendum:
Addendum #1 Changes and/or Additions issued on November 25, 2019.

Publication Date/Time:
11/5/2019 9:00 AM
Publication Information:
Request For Proposal
Closing Date/Time:
12/10/2019 4:00 PM
Bid Opening Information:
See Related Documents
Addendum Date/Time:
Addendum #1 issued on November 25, 2019.
Pre-bid Meeting:
November 13, 2019 @ 1:00 PM
Contact Person:
Christopher Bresley
Assistant Purchasing Agent
(703) 777-0394
Christopher.Bresley@loudoun.gov
Download Available:
See Related Documents
Business Hours:
8:30 AM to 5:00 PM
Miscellaneous:
Addendum #1 Changes and/or Additions issued on November 25, 2019.
Related Documents:

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