Due to restrictions surrounding the COVID-19 pandemic, public access to County facilities is extremely limited. The mailing of bids/proposals is preferred. However, if a bid/proposal is hand delivered, it will be received in the lobby of 1 Harrison Street, SE, Leesburg, VA 20175 ONLY in the Drop Box labeled “Procurement Bids and Proposals” between the hours of 8:30 a.m. and 5:00 p.m.

ALL HAND DELIVERED BIDS/PROPOSALS MUST BE SUBMITTED AT THIS LOCATION PRIOR TO 4:00 P.M. on the Acceptance Date of the bid/proposal in order to be considered. Bids/proposals will not be accepted at any other building locations or after 4:00 p.m. Bids/proposals will be opened and recorded by the Procurement Division staff at 4:30 p.m. (Atomic time) on the Acceptance Date.

Please contact the Purchasing Agent designated on the front cover of the solicitation with any questions regarding this process. Bidders are strongly encouraged to check the County’s website routinely for updates.

The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia (County) to obtain proposals from hotels located in Loudoun County, Virginia that can provide temporary, short term accommodations to individuals, both residents and those traveling through Dulles International Airport, who are unable to safely isolate or quarantine due to exposure to COVID-19 (“I/Q”).

The County is interested in contracting with one (1) hotel that will guarantee a block of rooms for the duration of the resulting contract. The County intends to award a one (1) year contract with up to one (1) additional one (1) year period.

The County will be using American Rescue Plan Act (“ARPA) funds to pay for this service. As such, compliance with additional federal terms and conditions is required.