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1. What are the requirements to record a document in the land records?

For recording standards please visit the Recording Information page.

2. How do I obtain a Parcel Identification Number(s) for property located in Loudoun County?

Please visit Loudoun County Commissioner of the Revenue parcel database.

3. If there is a change or an error on the deed does a new deed need to be recorded?

Once the deed is recorded with land records, changes to the current deed can only be done by recording a new or corrective deed. Please consult with an attorney or a title company regarding your specific situation or to have a new or corrective deed prepared and recorded.

4. Can I prepare my own deed?

Yes. However, it is advised that you consult with an attorney. The land records division is unable to confirm  that the document is legally correct. Land records division can only confirm if the document meets recording requirements.

5. Can deputy clerks assist or advise with questions regarding drafting a document?

Deputy clerks are not attorneys and are unable to provide any legal advice or services.

6. Is it necessary to remove a decedent's name from a deed?

It is recommended that you contact the Probate Division to discuss the best option to clear the title.

7. Where can I research Code of Virginia exemption codes?

Virginia exemption codes pertaining to transfer taxes can be viewed on Virginia Legislative Information System page. For any further assistance with exemptions please consult with an attorney.

8. Does the land records division provide forms or templates of documents?

Virginia's Judicial System provides the following forms. Below are most commonly used forms:

• Certificate of Partial Satisfaction Form (PDF), Instructions (PDF)
• Certificate and Affidavit of Satisfaction Form (PDF), Instructions (PDF)
• Certificate of Release of Memorandum of Lis Pendens Attachment Form (PDF), Instructions (PDF)
• Boundary Line Survey/Plat Map Document (PDF)
• Memorandum of Mechanic's Lien by General Contractor Under Va Code §43-5 (PDF), Instructions (PDF)
• Memorandum of Mechanic's Lien by Subcontractor Under Va Code §43-7 (PDF), Instructions (PDF)
• Memorandum of Mechanic's Lien by Sub-Subcontractor Under Va Code §43-9 (PDF), Instructions (PDF)
• Certificate of Release of Mechanic's Lien (PDF), Instructions (PDF)
• Authorization for Release of Judgement Lien Form (PDF), Instructions (PDF)
• Certificate of Extension of Limitation of Right to Enforce Judgment Lien (PDF), Instructions (PDF)
  

If you are unable to locate an appropriate form, please consult with an attorney.

9. What happens when I pay off my deed of trust/mortgage and will I be receiving a new deed?

Once the deed of trust or mortgage is paid off, the lender prepares a Certificate and Affidavit of Satisfaction. The lender may record a Certificate and Affidavit of Satisfaction on behalf of the borrower or send the borrower the original to be recorded. Once the Certificate and Affidavit of Satisfaction is recorded, the lien is released of record. A new deed is only required if property is sold or transferred.

10. How can I obtain a copy of my deed, certificate and affidavit of satisfaction or other recorded document?

You can obtain a copy of your deed, certificate and affidavit of satisfaction or any other recorded document at the Historic Records and Deed Research Division. The fee is $0.50 per page and an additional $2 for certification, if needed. We accept check, cash, Discover, Visa or MasterCard. Please note there is an additional convenience fee (PDF) for using a credit card. If you need any further assistance please contact Historic Records and Deed Research Division at 703-737-8775.

11. How do I obtain a house location survey?

The Clerk's Office and the county and cities do not have individual house location surveys. There is no legal requirement that a house location survey be recorded with a deed. Usually, owners are given the house location survey at settlement. If you need a copy of the survey for an addition, deck, fencing, shed, driveway, etc. you may try to contact the surveyor, your settlement agent attorney or lenders to see if they have one available. If you cannot locate one, you may need to have your property resurveyed.

12. How do I check easements, right of ways and deed restrictions on my ground?

This could be difficult since deed restrictions do not have to be spelled out in each new deed. A restriction could be in a deed ten owners back and still in effect. Historic Records and Deed Research Division can assist you with our research tools, however, the staff is unable to provide title services. It is advised that you contact a real estate attorney to have a full title search completed.

13. Does Loudoun County require Virginia Land Records coversheets?

Loudoun County does not require Virginia Land Records coversheets.