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| Bid Number: |
RFQ 251782
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| Bid Title: |
Point of Sale and Print Management System, RFQ 251782
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| Category: |
Procurement |
| Status: |
Cancelled |
| Additional Status Information: |
Notice of Cancellation issued on August 10, 2020. |
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PLEASE NOTE: Due to restrictions surrounding the COVID-19 pandemic, public access to County facilities is extremely limited. The mailing of bids is preferred. However, if a bid is hand delivered, it will be received in the lobby of 1 Harrison Street, SE, Leesburg, VA 20175 ONLY in the Drop Box labeled: Procurement Bids and Proposals between the hours of 8:30 a.m. and 5:00 p.m.
ALL HAND DELIVERED BIDS MUST BE SUBMITTED AT THIS LOCATION PRIOR TO 4:00 P.M. on the Acceptance Date of the bid in order to be considered. Bids will not be accepted at any other building locations or after 4:00 P.M. Bids will be opened and announced by the Procurement Division staff via audio/video teleconference at 4:30 p.m. (Atomic time) on the Acceptance Date. To participate in the audio portion of the opening, please dial the number provided in the Instruction to Bidders and follow the prompts as designated. You may also witness the announcement of received bids as they are opened using GoToMeeting with the instructions included in the Instructions to Bidders
Please contact the Contracting Officer or Assistant Purchasing Agent designated on the front cover of the solicitation with any questions regarding this process.
The intent of this Request for Proposal (RFP) is to obtain fixed price proposals for the County of Loudoun, Virginia (County) for a Point-of-Sale and Print Management System (System) to manage financial and print transactions between Loudoun County Public Library (LCPL) and library customers. The System shall provide a staff and customer interface for accepting and processing cash, checks, money orders, and credit card payments. The System shall process payment of fines and fees related to circulation activity, lost/damaged items, printing, purchase of goods, etc. For circulation transactions, the System shall also access and edit account information in LCPL’s Integrated Library System (ILS), The Library Corporation’s CARL·X. The System shall provide staff and customers an interface for managing printing jobs at public printers.
This RFP seeks to identify a System that has the best fit for LCPL’s requirements for streamlined print management, cash and credit handling processes and thorough financial accounting. Additionally, the RFP seeks to identify the offeror which will be the best partner for implementation, support, updates, and ongoing maintenance. The successful firm shall be capable of providing a fully operational turnkey Commercial-Off-the-Shelf (COTS) solution and all appropriate support services. This will include but may not be limited to hardware, software, interoperability with the ILS, interoperability with Loudoun County accounting and financial procedures, Payment Card Industry (PCI) and other financial security compliances, software upgrades, and staff training.
Offering firms shall meet the scope of services contained in Section 5.0. Failure to meet the qualifications will be cause to reject the proposal as non-responsible.
Addenda:
Addendum #1 Changes and/or Additions issued on July 16, 2020.
Addendum #2 Changes and/or Additions issued on July 22, 2020.
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| 6/24/2020 3:00 PM
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| Request For Proposal
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| 7/27/2020 4:00 PM
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| Addendum #2 issued on July 22, 2020.
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Sandra A. Lineberry, CPPB
*Please see the attached document RFQ 251782 for additional contact information.
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| See Related Documents
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| 8:30 AM to 5:00 PM
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| Addendum #2 Changes and/or Additions issued on July 22, 2020.
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