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1. When is registration for 2024 Summer Camps?

Early Registration for families who participated in any of our 2023 Summer Camps (licensed and non-licensed) and PRCS Cares families. PRCS Cares program provides discounted fees for eligible participants.

Early Registration Dates: Tuesday, March 5 at 8:30am to Friday, March 8 at 5:00pm

*The PRCS Cares rate only applies to licensed camps and programs.

Open Registration for all families for all camps begins Tuesday, March 12 at 8:30 a.m.

2. How do I register?

Online: PRCS Connect, formerly WebTrac, is PRCS’s online registration system. Before your camp registration date, new households should create an account or existing households should check to see if they can login and ensure that all family members and birthdates are listed in the household account. Visit www.loudoun.gov/prcsconnect or contact PRCS if you need help: 703-777-0343 or prcs@loudoun.gov  

In Person: You can register in person at PRCS sites or visit the PRCS Main Office at 742 Miller Drive, Leesburg, VA 20175. The PRCS Main Office is open Monday- Friday from 8:30 a.m. to 5:00 p.m. (excluding holidays).

If PRCS starts to receive a high volume of users during the first week of registration, we may implement a Virtual Waiting Room for our PRCS Connect customers. Once you have entered the Virtual Waiting Room, you will retain your place in line. Rest assured that you keep your place in the Waiting Room line even if your phone goes to sleep, you lose your internet connection, or you close the Virtual Waiting Room page. When you return to the page, you will see your updated progress in the line.

3. If my child attended camp last year, is there an early registration date for returning campers?

Yes, your child would be eligible for early registration starting Tuesday, March 5 at 8:30 a.m. – Friday, March 8 at 5:00 p.m. (Note: for Early Registration in person at Miller Drive, later in the day, we request that you please arrive by 4:30 p.m., to allow time for processing and any additional forms that may still need to be filled out before the doors lock at 5:00 p.m.).

4. If one of my children was in the summer camp program last year, would my other child also be allowed to register early?

Yes, your other child would be eligible for early registration on Tuesday, March 5th provided that the child's name is listed in the household account prior to the start of early registration. 

(Note: For Early Registration, if registering at the Administration Office at Miller Drive, we request that you please arrive by 4:30 p.m. to allow time for processing and any additional forms that may still need to be filled out before the doors lock at 5:00 p.m.). 

5. Where can I find a camp guide?

The PRCS Summer Camp Guide is available at loudoun.gov/camps, loudoun.gov/activityguide or pick up a hardcopy in PRCS centers, park offices, and libraries at the end of February.

6. What are the required camp forms I need to complete?

You will receive an email with a link to the forms when you register.

PRCS licensed camps are now using ePACT, the documentation and support network, to collect the paperwork our department needs and what is required by the Virginia Department of Education Child Day Care Center Standards. This essential documentation is necessary for Daze, Fest, Adaptive Rec, and other licensed camps, and needs to be completed by the parents and guardians before a child can attend those camps. Once you have enrolled your child in a PRCS licensed camp, you will receive an email from Loudoun PRCS/ePACT.

The system offers a secure network to collect critical emergency data from families attending our programs and is a Health Insurance Portability and Accountability Act (HIPAA)-compliant online system. ePACT provides a dedicated portal for uploading medical forms, waivers and consent forms from parents and guardians, improving our ability to collect, manage and access critical information needed to help support our families and that are required by the State.

7. What is your policy on food containing nuts?

While we are not a "nut-free" center, we strongly discourage the bringing of food containing nuts for the safety of known and unknown nut allergies in other children in the camp. If your child has a nut or other allergy, please make staff aware.

8. Should I send a reusable water bottle to camp with my child?

Yes, all campers should bring a refillable water bottle daily, no glass bottles please

9. What happens if I have a question that is not addressed here?

If you have a question not addressed in the above FAQs, please do not hesitate to contact prcs@loudoun.gov or call our office at 703-777-0343. We will be happy to answer any questions or concerns you may have about our camps

10. What is your refund or cancelation policy?

If you cancel a camp registration and make the request 15 or more days before the start date, a full refund will be offered. If you cancel a camp registration 14 or fewer days before the start date, a 50% refund will be offered. 

Camps that require a nonrefundable deposit shall receive a refund depending on the date the request was made, minus the non-refundable deposit. Refund requests shall be submitted in writing and include the name of the participant, and the camp activity number. Written requests need to be dated and submitted by email, fax, or mail to the site or program manager. 

If you are dissatisfied with the quality of a camp in which you are currently enrolled, you may request a refund according to the refund policy or policy provided by the specific program. Our goal is to ensure quality programs. The Department reserves the right to cancel, postpone, or change any camp due to insufficient enrollment, inclement weather, public holidays or emergencies or other reasonable causes. A full refund (including any applicable fees) will be offered if PRCS cancels.

Daze/Fest Camps Cancelation Policy: If you wish to cancel a week of camp, please email camp@loudoun.gov. As a reminder, the weekly deposit of $25 is non-refundable. If you have made payment on a week of camp and cancel 15 or more days before the start date, you will receive the remaining balance you have paid. If you cancel a camp registration 14 or fewer days before the start date, you will receive 50% of the balance you have paid.

11. What if my child is a member of multiple household account numbers?

Make sure to use the household account number used from Summer Camps 2023 to be eligible for early registration.

Household accounts can be merged. If you would like to combine accounts please email prcs@loudoun.gov.